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Privacy Policy

Privacy notice for www.imperial.ac.uk

In accordance with Data Protection Legislation and the Privacy Electronic Communications Regulations,  this privacy notice will:

  • inform you as to how we look after your personal data when you visit our websites;
  • tell you about your privacy rights;
  • tell you how the law protects you.

This is a general web privacy policy which applies to the many Imperial websites we manage. Some sites are managed by certain parts of the College individual and will carry their own privacy notices or provide additional information relating to their activities, which will supersede or supplement this privacy notice.

What do we collect?

Whilst you do not require an account to access the University websites, there may be occasions where data is requested / collected as part of an action / activity, for example;

  • to register for an event
  • to request information such as via the ordering of a prosctus
  • to subscribe to newsletter or club
  • to communicate with the College
  • to understand how you use our websites, and how our websites perform when you use them.

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity data – includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, gender and your Internet Protocol (IP) address.
  • Contact data -includes billing address, postal address, email address and telephone numbers.
  • Transaction data -includes details about payments to and from you and other details of products and services you have purchased from us.
  • Technical data – includes your Internet Protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Profile data –includesyour username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses].
  • Usage data – information on how you use the site, using cookies and page tagging techniques
  • Email data – your email address and subscription preferences when you sign up to any email alerts, newsletters and other Imperial mailing lists.

This data can be viewed by authorised people at Imperial, and trusted partners to:

  • Improve functionality, security and accessibility
  • improve the site by monitoring how you use it e.g. pages you visit on the site and browser versions used
  • gather feedback to improve our services
  • help us respond to your feedback, if you’ve asked us to
  • send email alerts or newsletters to users who request them
  • allow you to access Imperial services and make transactions

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • We you request us to do something for you or because of you
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.
  • To understand the behaviour of visitors to the site. This would include:
    • The number of visitors to different areas
    • The types of information being searched for via the sites search engine
    • To identify any anomalies in site usage
    • To evaluate the popularity of news articles

Where we store your data

We store your data primarily on secure servers in the UK and European Economic Area (EEA). 

Although we make every effort to keep your data in the UK / EEA, we occasionally work with third parties in the United States. In these cases, we ensure they will abide by the same level of assurances as the UK / EEA respectively

How we keep your data secure

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

How long will you use my personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Read more about data rentention and please refer to our Use of cookies page to find out about the different types of cookies we set and the retention periods.  

Disclosing your information

We may pass on your personal information if we have a legal obligation to do so, or if we have to enforce or apply our terms of use and other agreements. We may also share your information with other organisations who carry out marketing, market research for Imperial College London.

We do not pass on your details to other websites for their own marketing or commercial purposes.

Your rights

You can find out what information we hold about you by submitting a subject access request and ask us not to use the information we collect.

You also have the right to have data erased if it is no longer necessary for the purpose for which it was originally collected/processed, or if there are no overriding legitimate grounds for the processing. This is sometimes known as ‘the right to be forgotten’.

Direct marketing

You can ask us or third parties to stop sending you marketing messages at any time. If you’ve signed up for email alerts, you can unsubscribe or change your settings at any time by selecting the ‘unsubscribe’ link that appears in every email.

Links to other websites

The Imperial College London websites contain links to other websites.

This privacy policy only applies to imperial.ac.uk (including any sub-domain) and doesn’t cover other websites that we link to. These services, have their own terms and conditions and privacy policies. If you do go to another website from this one, read the privacy policy on that website to find out what it does with your information.

Following a link to Imperial College London from another website

If you come to Imperial College London websites from another website, we may receive information from the other website. You should read the privacy policy of the website you came from to find out more about this.

Accessibility

Accessibility on Lung Development and Repair site

This statement applies to content published on www.lungdevelopmentandrepair.org/. It does not apply to content accessed via other domains/sub domain.

We want as many people as possible to be able to use this website. For example, that means you should be able to:

  • Optimise the display of all content according to the device you are using
  • Navigate most of the website using just a keyboard
  • Resize to the size of your window, and display a readable text size whichever device you are using

AbilityNet has advice on making your device easier to use if you have a disability.

How accessible the website is

We know some of this content may not be fully accessible, for example:

  • some pages have poor colour contrast
  • some buttons are not correctly identified
  • some heading elements are not consistent
  • some images do not have good alternative text
  • some pages and document attachments are not clearly written
  • some tables do not have row headers
  • some error messages are not clearly associated with form controls
  • many older documents in PDF format are not fully accessible

Technical information about this website’s accessibility

Lung Development and Repair Group is committed to making its website accessible in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

This website is fully compliant with the Web Content Accessibility Guidelines version 2.1 AA standard.

Non accessible content

Some documents and content are exempt from the regulations (such as live video content and PDFs or other documents published before 23 September 2018 if they’re not essential to providing our services), so we do not currently have any plans to make them accessible. But if you need to access information in one of these document types, you can contact us and ask for an alternative format.

Non compliance with the accessibility regulations

N/A

Disproportionate burden

N/A

Reporting accessibility issues

If you need information on this website in a different format like accessible PDF, large print, easy read, audio recording or braille or if you find any accessibility issues not listed on this page then please contact c.dean@imperial.ac.uk. We’ll consider your request and get back to you within 7 days.

Enforcement procedure

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).

How we test this website

This website was last tested for accessibility compliance on 22 September 2020, and these tests have been carried out internally.

We used the Google Accessibility Insights tool when deciding on a sample of pages to test.

Last updated

This statement was prepared on 25 March 2021. It was last updated on 25 March 2021.